Compliance Copilot™
DOT Audit Packet Builder
Prepare your operational documentation for FMCSA safety audits
BridgeWorks Compliance Copilot™ provides educational and organizational support only. It does not provide legal advice or guarantee regulatory compliance with FMCSA, DOT, IFTA, IRP, UCR, or state regulations.
Audit Readiness Score
Required Records Checklist
24 critical records missing
Address missing records before scheduling your audit
Driver Qualification Files — 8 missing
- Commercial Driver's License (CDL) copy
- Medical Examiner's Certificate
- Employment Application
- Motor Vehicle Record (MVR)
- Road Test Certificate or equivalent
- Annual Review of Driving Record
- Certificate of Violations
- Drug & Alcohol Pre-Employment Test Results
Vehicle Maintenance — 6 missing
- Annual Vehicle Inspection Reports
- Driver Vehicle Inspection Reports (DVIRs)
- Maintenance and Repair Records
- Brake Inspection Records
- Tire Records
- Vehicle Registration / Title Documents
Hours of Service — 4 missing
- ELD Records or Paper Logs (last 6 months)
- ELD Malfunction Reports
- Supporting Documents (fuel receipts, toll records, bills of lading)
- HOS Policy Document
Drug & Alcohol Program — 6 missing
- Drug & Alcohol Policy Document
- Pre-Employment Test Results
- Random Testing Records
- Post-Accident Test Records (if applicable)
- Supervisor Training Records
- Consortium/TPA Agreement
Audit Timeline Guidance
90 Days Out
- Conduct a full internal compliance audit across all four critical categories
- Pull Motor Vehicle Records (MVRs) for every driver and review for disqualifying violations
- Verify all annual vehicle inspections are current — schedule any overdue inspections now
- Enroll any new drivers in the DOT random drug and alcohol testing pool
60 Days Out
- Complete all missing Driver Qualification File items for every active driver
- Confirm ELD data is accessible and exportable for the prior 6 months
- Verify Drug & Alcohol program enrollment and confirm your DER is identified and trained
- Organize vehicle maintenance files by unit number with current PM logs and DVIR retention
30 Days Out
- Run a FMCSA SAFER check — confirm insurance filings and operating authority are active
- Review your SMS scores and address any flagged BASICs before the auditor arrives
- Conduct a mock audit walkthrough using this checklist and identify remaining gaps
- Ensure all policies have current signed receipts from every driver on file
1 Week Out
- Organize all documents into labeled folders or binders by compliance category
- Prepare a one-page company summary: DOT number, MC number, fleet size, and DER contact
- Brief drivers on what to expect — verify they have required cab documents in every vehicle
- Test your ELD export workflow and confirm records are accessible at the terminal
Generate Audit Packet (PDF)
Export a professionally formatted audit packet with your checklist status, missing records summary, and company information — ready to share with your compliance team or legal counsel.
BridgeWorks Pro™ feature — upgrade to unlock
BridgeWorks Compliance Copilot™ provides educational and organizational support only. It does not provide legal advice or guarantee regulatory compliance with FMCSA, DOT, IFTA, IRP, UCR, or state regulations.